TIME: 6:00 p.m.

PLACE: Pioneer School Main Building, 3rd/4th grade Classroom

MEMBERS
PRESENT: Kevin Maddox, Chairperson
              Christina Olstad, Trustee
              Brad Zink, Trustee

MEMBERS
ABSENT: None

CLERK: Han Boon Lee

STAFF: Susan George, Connie Russell, Jami Burns, Sally Peterson, Kobi Leischner, Marilyn Michael and Allison Nys arrived at 6:00 pm.

VISITORS: None

GUESTS: Dustin, Shelley and Cole Caves arrived at 6:00, left at 6:45. Lisa Howe and Cassidy Ketchem arrived at 6:00, left at 7:08. Lisa Lehner arrived at 6:00, left at 7:12. Joann Palmieri arrived at 6:00.

I. OPENING

1. CALL TO ORDER:
   Chairperson Kevin Maddox called the meeting of the trustees of Pioneer Elementary School District #41 to order in the 3rd/4th grade classroom of the main building, Monday, August 8, 2011 at 6:00 p.m. Chairperson, Kevin Maddox welcomed all those attending. Chairperson, Kevin Maddox read the Montana Law about public meetings.
   
   
2. MINUTE APPROVAL:
   Christina Olstad made a motion to approve the minutes of the regular meeting of July 18, 2011. Brad Zink seconded the motion. The vote was unanimous; the motion carried.


3. HEARING OF THE PUBLIC: None
   
   
4. LEAD TEACHER REPORT:
   1. When would we like to schedule the beginning of the year Staff/Board meeting? This is usually held the day before school begins. The board could meet on Tuesday, August 23rd at 3:30 pm.
   2. The teachers will have their planning/scheduling meeting on Friday, August 19th at 9:00 am.
   3. There was a question this year about holding Open House the day before school starts to allow parents/students to bring in school supplies, meet teachers, turn in necessary paperwork and visit with staff regarding classroom expectations/rules. Some parents in attendance at the board meeting did not care for this idea as a daytime event as they would be at their jobs. The teachers didn't care to hold it from 4:00 – 7:00 as they would already have been here all day. As this is very short notice to get the word out, it was decided to hold Open House on Thursday, September 1st from 5:30 – 7:00. We will possibly hold the welcoming assembly of those present at 6:00 giving time for parents that are coming from work to arrive. This will be discussed at the end of the school year as a possibility for next fall thereby allowing the word to get out with more notice.

II. OLD BUSINESS

1. LEAD TEACHER JOB DUTIES/STIPEND – Christina moved to accept the new job duties for the lead teacher and leave the stipend the same as it was in past year. Brad seconded the motion. The vote was unanimous; the motion carried. Han said she would e-mail the list of duties to anyone that asked for them.
2. HANDBOOK UPDATE – Marilyn showed the board the pages that she changed in the handbook regarding profanity and also reminded the board that the policy on directory information will be added and the revised school board policy when adopted at this board meeting will also be changed. Brad moved to accept the updates to the handbook. Christina seconded the motion. The vote was unanimous; the motion carried.
3. POLICY UPDATE: 1110 New-Taking Office; 1111-Election; 1120 New-Annual Organization; 1210-Qualifications, Terms, Duties of Board Officers; 1400-Board Meeting; 1420-School Board Meeting Procedure; 1532 New-Trustee Insurance; 2100-School Year Calendar and Day; 3416-Administering Medicines to Students; 7320-Purchasing; 8425 New-Service Animals – The board reviewed the policies for the second reading. Brad moved to adopt all of the policies except 3416 – Administering Medicines to Students. Christina seconded the motion. The vote was unanimous; the motion carried. Christina moved to keep Policy 3416 as written in our current policy. Brad seconded the motion. The vote was unanimous; the motion carried.

III. NEW BUSINESS

1. OUT OF DISTRICT STUDENT APPLICATION – Dustin & Shelley Caves were in attendance to request their son Cole Caves be accepted to Pioneer School for 2nd grade. After some discussion, it was decided to table this decision until the classroom teacher can be spoken to about size, etc. A special board meeting will be held in this matter as there would not be another regular meeting before school starts
2. CLASS SCHEDULE – A daily schedule was presented to the board. This schedule was made to fit the math, PE and Gifted and Talented classes in the mornings. This has been discussed among staff members to determine what would work best. The schedule also included the lunch schedule which will remain the same as last year, except that the K – 2nd grade teachers will need to help with the lunch/recess on a weekly rotating schedule. Brad moved to accept this daily schedule with updates to the Special Ed and Title as needed. Christina seconded the motion. The vote was unanimous; the motion carried.
3. CLASSROOM ASSIGNMENT – Jami Burns will teach 1st grade in room 103, the same room she has used in past years. Kobi Leischner will teach math, PE and Gifted/Talented in the small room in the old building. All other class will remain where they were last year.
4. ANNUAL DISCRETIONARY/FLEX TIME LEAVE PROCEDURE – Han presented an idea for the use of flex time and the use of discretionary leave. She would like to have a form hanging in the office for staff members to write their time in and time out if it is different than their contracted time. This can still only be used for up to 30 minutes per day and must be used the same day. Staff members do not need to contact board members for use of flex time. The board will review the list of flex time use each month at the board meeting to be sure it is not being abused. The second change would be that if a staff member is going to be gone for only 1 or 2 days of discretionary leave, they do not need to contact a board member, just fill out a sub form and put it in Han or Marilyn's box to be signed by the sub. If a staff member is going to be gone for 3 or more days of discretionary leave or they may be going over their 15 discretionary days, they must email to the board members and submit the sub form before the board meeting to be discussed and approved by the board. Professional Development requests must always come to the board meeting for prior approval. Christina moved to change the procedure for using flex time and using 1 or 2 days of discretionary leave to not need board approval prior, but using 3 or more days of discretionary leave or going over the 15 days of discretionary leave and any professional development leave must always come before the board. Brad seconded the motion. The vote was unanimous; the motion carried
5. APPROVE TRISTEES' FINANCIAL SUMMARY REPORT – Han presented the board with the 2010-2011 financial summary report. Christina moved to approve the financial summary report as presented. Brad seconded the motion. The vote was unanimous; the motion carried.
6. ADOPT FINAL BUDGET FOR 2011-12 – Han presented the final budget for 2011-2012. Brad moved to adopt the final budget for 2011-2012. Christina seconded the motion. The vote was unanimous; the motion carried.
7. DOC PLANNING GRANT APPLICATION – Han explained to the board that Alan from Yellowstone Electric will help with our grant. Hopefully it leads to replace existing fire alarm and electric system with upcoming project grant money. He suggested we have letters from the community and pictures to help with the planning grant. The grant has 20% matching fund requirement. We could seek donations from local businesses for this if it necessary.
8. TECHNOLOGY DUTY POSITION – At this time no one has shown an interest in the technology position. Connie will contact Susan Ladlee to see if she remembers a few more details about the technology plan and position.

IV . JULY FINANCIAL REPORT

The clerk presented claims warrants numbered 19113 through 19114 in the amount of $4,760.43, and no payroll was issued. The clerk presented the trial balance sheets for each fund and a monthly report stating each line item YTD and budget balance remaining for the each fund. After review of the report, Brad Zink moved to approve the financial reports. Christina Olstad seconded the motion. The vote was unanimous; the motion carried.

V. TRUSTEE CONCERNS
MAIL: The following items were read.

1. Publication from MTSBA and MDT
2. Info from Verizon regarding School Technology
3. Email from Connie Russell regarding donated computers placement

OTHER CONCERNS

1. The board said Henry could contact someone to look at the John Deere mower to get it going again.
2. Marilyn spoke with a parent that says they will be moving into the district in 2 months. She would like to know if they would still have to apply as an out of district student. The board would like them to apply as out of district and will allow them to come to the special board meeting if they get the application turned in right away. Marilyn will contact this parent.
3. Allison reported that there is a 2nd place winner from Pioneer School in the National Rural School essay contest. The student has not been notified yet, so she could not say who it is at this time.
4. Allison reported that she has a lot of mouse feces in her classroom again this year. Henry has set traps. It was decided to try the electronic mouse/insect systems to see if this helps.
5. Brad Zink asked the teachers to compile a list of who needs new text books and what subjects they need so we can put this in future goals to see if they can be purchased.
6. Lisa Lehner would like to hold a garage sale for PTA sometime in September. This will be place on the September board agenda for further discussion.

VI. ADJOURNMENT:

A motion was made by Brad Zink to adjourn the meeting. Christina Olstad seconded the motion. The vote was unanimous; motion carried. The meeting ended at 7:40 pm. The next scheduled regular meeting is Monday, September 12, 2011 at 6:00 p.m. in the 3rd/4th grade classroom of the main building.

APPROVAL

Attest:____________________ SIGNED:_________________________

Kevin Maddox, Board Chairperson

DATE: _________________________